Registrar & Data Entry Services

Short term support or a long term solution, Dickson Educational Services helps fulfill or supplement your LEAs Registrar or Data Clerical needs.  

 

LEA Role Fulfillment and Designation
Discounted onsite professional development or representation.
Review TSDS PEIMS errors and provide guidance on error resolution.
Secure file transfer and storage of PEIMS related documents.
TSDS PEIMS and Student Information Report Review
Data Quality Manual template including Attendance Manual, Internal Policy and Procedure development, and training.
Review of Fall Collection TSDS Reports.
Review of Midyear Collection TSDS Reports.
Review of Extended Year TSDS Reports.
Review of Summer Collection TSDS Reports
Add courses to course district catalog (approved documentation required).
Add courses to campus course catalog (approved documentation required).
Extract and upload PEIMS data to OnData Suite®
Extract PEIMS data at the request of the district.
Provide technical assistance in completion of master schedules for each campus in relation to PEIMS compliance. **
Staff Unique ID assignment. (Beginning of each cycle or as requested)
Weekly Student Unique ID assignment.
Weekly TSDS Enrollment Tracking.
Review of student records for compliance.
Assist with preparation for PreK and Kindergarten enrollment.*
Complete documented attendance changes.*
Enter student data into Student Management Software.
Maintenance of computerized student records (if applicable)
New student online enrollment document review.
Program data entry (with approved documentation).
Record attendance completed and signed via paper.*
Record fulfillment via TREx for withdrawn students.*
Report Card Generation (6week or 9week)
Request new student records via TREx and forward completed records to approved distribution list.*
Review discipline in Information System for errors.
Truancy and Attendance Letters
1st 6Week Enrollment Reconciliation.
4th 6Week Enrollment Reconciliation.
Miscellaneous Data Entry As Needed

Registrar Support

LEA Role Fulfillment and Designation : Campus Registrar
Discounted onsite professional development or representation. :
Review TSDS PEIMS errors and provide guidance on error resolution.
Secure file transfer and storage of PEIMS related documents.
TSDS PEIMS and Student Information Report Review : Campus Level Only
Data Quality Manual template including Attendance Manual, Internal Policy and Procedure development, and training.
Review of Fall Collection TSDS Reports.
Review of Midyear Collection TSDS Reports.
Review of Extended Year TSDS Reports.
Review of Summer Collection TSDS Reports
Add courses to course district catalog (approved documentation required).
Add courses to campus course catalog (approved documentation required).
Extract and upload PEIMS data to OnData Suite®
Extract PEIMS data at the request of the district.
Provide technical assistance in completion of master schedules for each campus in relation to PEIMS compliance. **
Staff Unique ID assignment. (Beginning of each cycle or as requested)
Weekly Student Unique ID assignment.
Weekly TSDS Enrollment Tracking.
Review of student records for compliance. : Discounted Service
Assist with preparation for PreK and Kindergarten enrollment.*
Complete documented attendance changes.*
Enter student data into Student Management Software.
Maintenance of computerized student records (if applicable)
New student online enrollment document review.
Program data entry (with approved documentation).
Record attendance completed and signed via paper.*
Record fulfillment via TREx for withdrawn students.*
Report Card Generation (6week or 9week)
Request new student records via TREx and forward completed records to approved distribution list.*
Review discipline in Information System for errors.
Truancy and Attendance Letters
1st 6Week Enrollment Reconciliation.
4th 6Week Enrollment Reconciliation.
Miscellaneous Data Entry As Needed

Data Clerk

LEA Role Fulfillment and Designation : Support Personnel
Discounted onsite professional development or representation. :
Review TSDS PEIMS errors and provide guidance on error resolution.
Secure file transfer and storage of PEIMS related documents.
TSDS PEIMS and Student Information Report Review : District Level Only
Data Quality Manual template including Attendance Manual, Internal Policy and Procedure development, and training. : Discounted Service
Review of Fall Collection TSDS Reports.
Review of Midyear Collection TSDS Reports.
Review of Extended Year TSDS Reports.
Review of Summer Collection TSDS Reports
Add courses to course district catalog (approved documentation required).
Add courses to campus course catalog (approved documentation required).
Extract and upload PEIMS data to OnData Suite®
Extract PEIMS data at the request of the district.
Provide technical assistance in completion of master schedules for each campus in relation to PEIMS compliance. **
Staff Unique ID assignment. (Beginning of each cycle or as requested)
Weekly Student Unique ID assignment.
Weekly TSDS Enrollment Tracking.
Review of student records for compliance. : Discounted Service
Assist with preparation for PreK and Kindergarten enrollment.*
Complete documented attendance changes.*
Enter student data into Student Management Software.
Maintenance of computerized student records (if applicable)
New student online enrollment document review.
Program data entry (with approved documentation).
Record attendance completed and signed via paper.*
Record fulfillment via TREx for withdrawn students.*
Report Card Generation (6week or 9week)
Request new student records via TREx and forward completed records to approved distribution list.*
Review discipline in Information System for errors.
Truancy and Attendance Letters
1st 6Week Enrollment Reconciliation.
4th 6Week Enrollment Reconciliation.
Miscellaneous Data Entry As Needed

* Reference timeline requirements and possible fees outlined within terms 
** Data extraction is limited to 2 times per month.  Additional extractions are subject to the daily fee
† Limited to terms outlined within signed agreement including prepaid onsite services and services offered at discounted rate. 

Final coding determinations must be made by the contracted LEA including, but not limited to schedule changes, grades, special program identifiers, and student identity information. Dickson Educational Services, LLC will provide guidance in legal reporting requirements and identification but the LEA is ultimately responsible for providing and maintaining required documentation and following legally required protocol as outlined in the Texas Education Code, Student Attendance Accounting Handbook, and Texas Administrative Code.